Privacy Policy

Last updated: June 2026

Schedule Manager ("we", "us", "our") is committed to protecting your personal data. This policy explains what information we collect, how we use it, and your rights under UK GDPR.

1. Who We Are

Schedule Manager operates at schedulemanager.uk. For privacy enquiries, contact us at support@schedulemanager.uk.

2. What Data We Collect

We collect the following information when you register and use our service:

• Account data: Business name, username, and contact email address
• Staff data: Names, roles, hourly rates, and schedules entered by you
• Payment data: Billing is processed securely by Stripe. We do not store your card details
• Usage data: Log data and error reports to maintain and improve the service

3. How We Use Your Data

• To provide and operate the Schedule Manager service
• To send account-related emails (approval, password reset, billing)
• To respond to support requests
• To improve the platform based on usage patterns

We do not sell your data to third parties.

4. Legal Basis for Processing

We process your personal data on the basis of:

• Contract: To deliver the service you signed up for
• Legitimate interests: To maintain security, prevent fraud, and improve our service
• Legal obligation: Where required by law

5. Data Retention

We retain your account data for as long as your account is active. If you cancel your account, your data will be deleted within 90 days, unless we are legally required to retain it longer.

6. Third Parties

• Stripe — Payment processing (Stripe Privacy Policy)
• Resend — Transactional email delivery
• Railway — Cloud hosting infrastructure

7. Your Rights Under UK GDPR

You have the right to:

• Access the personal data we hold about you
• Request correction of inaccurate data
• Request deletion of your data ("right to be forgotten")
• Object to or restrict processing of your data
• Data portability
• Withdraw consent at any time (where processing is based on consent)

To exercise any of these rights, email us at support@schedulemanager.uk.

8. Cookies

We use session cookies strictly necessary for authentication. We do not use advertising or tracking cookies.

9. Security

We implement appropriate technical measures to protect your data, including encrypted connections (HTTPS) and secure password storage.

10. Changes to This Policy

We may update this policy from time to time. We will notify registered users by email of any significant changes.

11. Contact

For any privacy-related questions, contact us at support@schedulemanager.uk.